Carmel, IN
Salary: $16.00 to $21.00 /hour

Pro Talent Group is looking for an experienced and well-rounded Executive Assistant to perform a variety of administrative tasks and support our client’s senior-level managers. This is a temp to hire opportunity after 90 days.

Job Summary: Executive Assistant

The Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our client’s business by providing personalized and timely support to executive members.
Duties and Responsibilities: Executive Assistant

  • Act as the point of contact among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage executives’ calendars and set up meetings
  • Make travel and accommodation arrangements
  • Standard office management roles
  • Rack daily expenses and prepare weekly, monthly or quarterly reports
  • Oversee the performance of other clerical staff
  • Act as an office manager by keeping up with office supply inventory
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing systemJob Requirements: Executive Assistant
  • Work experience as an Executive Assistant, Office Manager, or similar role
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • High School degree